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Prior to deploying Microsoft Apps, for example, you should ensure that all your users have accounts and licenses. Before deploying Microsoft Apps, you may want to test your business-critical VBA macros, third-party add-ins, and complex documents and spreadsheets to assess their compatibility with Microsoft Apps.
For more information, see Assess application compatibility. The Readiness Toolkit includes the Readiness Report Creator, which creates an Excel report with VBA macro compatibility and add-in readiness information to help your enterprise assess its readiness to move to Microsoft Apps.
For more information, see Use the Readiness Toolkit to assess application compatibility for Microsoft Apps. Other resources are also available. For example, if you use Microsoft Endpoint Configuration Manager current branch , you can use the Microsoft Apps readiness dashboard. Or, you can get assistance from Microsoft through the App Assure program.
To decide how to upgrade to Microsoft Apps, you should evaluate your infrastructure and environment, including the following areas:. Your assessment of these components will influence how you want to upgrade. For more information, see Assess your environment and requirements for deploying Microsoft Apps. You can deploy and update Microsoft Apps directly from the cloud, from a local source on your local network, or with Configuration Manager or another software distribution solution.
Which option you choose depends on your environment and business requirements. Deploying from the cloud, for example, minimizes your administrative overhead, but could require more network bandwidth.
Deploying with Configuration Manager or from a local source, on the other hand, might provide more control over which devices are deployed and updated and when they are. For more information, see Plan your enterprise deployment of Microsoft Apps. Here are some ways to create tasks in Outlook:.
If you are in a meeting, take notes in OneNote. Flagged items in OneNote appear in the Outlook task list. Add tasks as they come to you by typing in the Type a new task box in the To-Do Bar or in the top of Task list, in a blank space in the Daily Task List, or by selecting New Task in the ribbon. Clean out tasks that you don't need to do. For flagged messages that you want to keep, select Remove from List , otherwise, just Delete.
Make tasks more actionable by changing the task subject of a flagged message. To change the task subject, select the item in the To-Do Bar and type a new subject or right click, and then select Rename Task. Only the subject you see in your task list changes. Create and assign color categories to help you identify where you need to be to take the next step and to make some tasks stand out. Rearrange your tasks to group together similar tasks, such as tasks with the same category.
To move a task, select the task in the task list and drag it. In this way, you can work on similar tasks together. For tasks that will take some time, drag the tasks onto the calendar to set aside time to get these tasks done. The process of managing your task list shouldn't take over your life! As part of good time management, you need time to deal with your messages, manage your appointments and tasks, and reflect on what you have to do.
You can schedule this time for yourself with regular appointments and meetings on your calendar. Your calendar should be treated as your real plan for your time — if you have scheduled it, then that is what you are committed to doing at that time.
Deal with your messages. Setting aside time to deal with messages is especially important if you receive a lot of messages. Even if you have rules set up so that only the important messages appear in your Inbox, you still need time to deal with those messages.
Tip: When processing and reading your messages, remove visual clutter by minimizing the Navigation Pane and To-Do Bar by selecting the Reading button in the status bar. To go back to everything open, select Normal just to the left of Reading. Do a daily and weekly review of your tasks and appointments. Look at your calendar and tasks, and evaluate your appointments and tasks against your priorities.
If you have a busy calendar, this is the time for:. Reflecting on what you're doing, whether it's a valuable use of your time, and whether you're setting the right priorities. Meet regularly with your manager. Regular meetings with your manager can help you explain what you are working on and reset priorities where needed. To set up a regular or recurring meeting, select Recurrence. Looking at the whole picture of your time and your tasks will help you to prioritize important work over less urgent tasks.
Reviewing your past week and upcoming week is also a useful way to help you prepare for a weekly meeting with your manager or help you prepare a status email message. After you have processed your messages, the best place to do work in Outlook reply to messages and so on is in Tasks.
As you go through your task list and your calendar, do similar tasks together. For example, if you have only a few minutes, make all of your phone calls if you have just a few. Tackle energy-intensive tasks for some, that might be responding to messages when you have more energy.
Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower. By "bulk processing" your tasks, you will make progress on all of your projects simultaneously. To do this, select the Arranged By heading, and then select Categories. Note: If you have tasks that are blocking other people from getting their work done, do those tasks first.
As you finish your tasks, mark them complete. Outlook keeps the list of your completed tasks automatically. This can be a useful summary of what you've accomplished.
If you don't need to keep a record of the task or the message, delete it or clear the flag. If you have a lot of work to do, consider going offline to stem the tide of incoming message distractions. When you switch between working online and offline, all email accounts within your Outlook profile are changed. If you want to find a message from a particular person, select the Search box in any folder, and then on the Search tab, select From.
Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon From , Has Attachments to build your search. In these cases, start by searching in any folder Inbox , 1-Reference , etc.
If you suspect that what you are looking for might be in an accepted meeting request and therefore is on your calendar , try selecting All Outlook Items. If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view.
Once you have found the item that you are looking for and are ready to move on to your next task, select the close icon next to the Instant Search box or on the Search tab, in the Close group, select Close Search. Make your subject descriptive and action-oriented. Bold people's names when asking questions. Use a signature when appropriate, but keep your signature simple, short, professional, and if possible, free of graphics. If you are on an email conversation that has more than ten messages without a resolution, consider setting up a meeting to discuss the issue.
With the message selected, on the Home tab, in the Respond group, select Meeting. Acknowledge messages that require a more extensive response.
If you are too busy to respond with a full answer right away, let the sender know that you are looking into the issue and will respond by a certain time or date. Flag it for yourself to do later. Use High Importance sparingly. If you are asking a question and there are several people who could respond, choose just one person rather than sending your question to a group. When you take these three steps, you know that your next action is to send another message or watch for a response.
Tip: Reminding yourself to send another message is often more effective than flagging the message for your recipient. Similarly, when you promise to do something in a message, flag it for yourself so that you have a task in your To-Do Bar to remind you.
Don't send a message when you are angry. Better to write it, save it to your drafts folder, and come back to it later. Don't send a follow-up message less than a day after the first message. If you don't hear back in a timely manner, try using the phone or a messaging app such as Microsoft Teams. Don't use read receipts or delivery receipts on every message you send.
Use them only if you are unsure whether your recipients will receive the message. Don't attach flags or high importance to every message you send. Your recipients will learn to ignore them. Don't send attachments — send links instead.
This rule applies especially to meeting requests, where attachments can contribute significantly to server quotas. Don't expand distribution lists. Expanding distribution lists makes messages harder to read and causes them to go into the wrong mail folders for people using rules. Don't write something you wouldn't want everyone in your company to read.
You never know where your message might end up. If you need more information or are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately.
Make sure to respond to the Contact Group after the issue is resolved with the resolution. In this way, the resolution can be referenced by other people on the Contact Group. If someone sends a message to a Contact Group that you are a member of and the message would be better answered by someone else or another Contact Group, do the following:. Rather, leave the Contact Group on the To or Cc line. If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step.
Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues. In your message, mention that you are commenting inline.
For example, include "See additional comments below. If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response.
Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed. For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as " Bcc'ing Joe, Jeff, James, and Jennifer. Here's the answer… " Future messages will then be between only you and the original sender.
The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message. This might come across as sneaky behavior on your part.
Rather than using Bcc to inform a third party of an issue, forward the message after you send it. Only invite people who need to be involved. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources. Use the Scheduling Assistant to view all meeting attendees availability.
A pair of lines and a highlight show the proposed start and end of the meeting. To view the Scheduling Assistant when composing a meeting request, on the Meeting tab, in the Show group, select Scheduling Assistant. The Room Finder pane contains suggested times for the best time for your meeting when most attendees are available.
These groups can also include rooms, which can make it easier to find an available room to meet in. In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. Archived from the original on January 18, July 31, Archived from the original on September 29, Retrieved January 14, Archived from the original on March 31, Archived from the original on January 7, September 6, Archived from the original on April 24, Retrieved April 7, Archived PDF from the original on August 29, Retrieved January 15, Archived from the original on June 25, Archived from the original on June 12, Archived from the original on June 16, Office Professional Plus is available through Volume Licensing only.
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Namespaces Article Talk. Views Read Edit View history. Help Learn to edit Community portal Recent changes Upload file. Download as PDF Printable version. June 15, ; 12 years ago [1]. IA and x Microsoft Office Office suite. November 17, [62]. April 8, [63]. Starter edition. Viewer Separate. SharePoint Workspace SharePoint Designer Volume channel only. Picture Manager Office applications are tailored to work best on each platform and device. The Office applications available for Mac users and the version numbers may be different from those available for PC users.
Documents that you have created belong fully to you. Learn what happens if you cancel your subscription. If you use any of these services, you already have a Microsoft account that you can use, or you can create a new account. Learn more about a Microsoft account. As part of signing up for a trial or purchasing Office, you will be prompted to sign in with a Microsoft account. You must be signed in with this account to install and manage your Office software, or to use some subscription benefits, including OneDrive storage and Skype minutes.
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Xbox, OneDrive, Outlook. If you forgot your username or password, recover those details by returning to sign in and clicking on Can't access your account? Language support for Office. Learn more about the Language Accessory Pack for Office. Download and install Office. Microsoft Family can be shared among 6 users and installed on multiple devices, including PCs, Macs, iPads, iPhones, Android tablets, and Android phones.
Microsoft Personal is for 1 user and can also be installed on multiple devices. You can purchase Microsoft subscriptions for both Mac and Windows. The Publisher and Access applications are not available for Mac. Current Office application versions for Microsoft and Office are available for both Windows and Mac.
Learn about which Office versions can work side by side on the same device in this article. Windows 11 or Windows Start menu. You can also type the name of the application you want to launch for example, Word in Cortana. You can also pin an application shortcut to your Start screen or your desktop taskbar for convenient access.
Mac OS X The bit version of Office is installed by default.
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